How does an event planner really work?

If you want to make your upcoming special event run smoothly and hiccup-free, hiring an experienced event planner will take a lot of the stress out of your evening

• before (planning)
• during (so you can actually enjoy your event)
• and afterwards (clean up is taken care of for you).

Let’s face it, planning an event takes real work. In fact, hiring an event planner is worth every penny, say most folks who use them. They can really make the difference between a party that moves along flawlessly, and one with a few mishaps – or worse.

That’s because an experienced event planner has planned hundreds of events, from big corporate shebangs to smaller more intimate receptions. They will know what is needed, what should be ordered, from whom and when, as well as what to avoid and why.

Event planners can think on their feet and recommend important things like

• bands, emcees, and electricians
• wedding cake bakeries and florists
• negotiate better contracts and manage budgets, saving time and money
• make sure appropriate licenses are in place
• hire and supervise vendors
• figure out workable event flow patterns
• determine parking
• rent the right equipment
• even decorate, and handle clean up!

Event planners can structure their fees in several different ways. Some charge a flat rate, while others set up an hourly rate based on what specific services you need.

For large or commercial events, some planners get paid based on a percentage of what you spend.

Be sure to agree on expectations with your intended event planner, outlining what they will and will not do before signing a contract. You’ll also want to figure out how and when they get paid – and what to do in case of cancellation.

Ask Jacquies Gourmet Catering for a recommendation geared to the type of event you are considering. When it comes to event planners, we know the scoop!