By large, we are talking about usable square footage of the event venue, and/or the number of people attending. Generally, talking about large events means large on both counts.
Jacquie Bols, owner/operater of Jacquie’s Gourmet Catering, suggests there are multiple ways to manage very large events. Here are a few of her thoughts and recommendations:
- Since large event spaces can be pricey to reserve, you might consider an event space that offers both inside AND outside space to help keep costs down (such as event barns and outside adjoining spaces). Obviously, this is easier during warmer months.
- You may not need to rent special venue space. Sometimes corporate buildings have main lobbies or conference centers that can be used far more economically than renting an event space.
- If you opt to rent venue space, make sure your caterer knows the space and has worked there before.
- Choosing a caterer that has LOTS of experience with large events is vital. Preparing, cooking and serving food for hundreds of people is a daunting task and a lot can go wrong if your caterer is not used to large numbers.
- It’s always a good idea to keep your primary menu simple with larger events. Make an impact with multiple stations that can be filled with chilled appetizers or room temperature items. These stations can be restocked as needed – and will keep your guests satisfied if the main meal is delayed.
- Have multiple bars at large events. Nobody likes to wait in a long queue for a drink.
- Map out traffic flow around serving, seating, bar area, and bathrooms well in advance.
- Make very sure to consider parking needs. You don’t want your guests to be inconvenienced before they even walk into your event.
At Jacquie’s Gourmet Catering, we have lots of experience hosting large events — from large wedding receptions to ritzy corporate holiday parties. Not only can we can help guide you to find the right place for your needs, we can also make sure your event goes smoothly – and deliciously – from start to finish.